FF&E schedule software for architects

The FF&E schedule is what the contractor prices from and the supplier ships against. Intspec reads every value from the product pages, marks what it read so you can check it, and prints the schedule however the set needs it, with your own codes on every row.

Where the FF&E schedule eats your week

The schedule is usually the last document in the set and the first one to be wrong. The drawings are finished, the client has chosen everything, and what remains is moving values from forty browser tabs into a table. Open a page, find the dimensions, the material, the finish, the price and the product code, type them into the row, save the image, move to the next tab.

Timed on a real apartment: forty light fittings, eleven values each, most of an afternoon. A house or a hotel floor takes days. This work lands at the thin end of the fee, after the design is paid for, and it happens again with every revision, because a schedule that gets issued is a schedule that changes.

None of that time is architecture. Every value was already on a supplier page. The job was carrying it across, one tab at a time.

What a schedule for the drawing set has to get right

A schedule in the set is read by people who will act on it without asking. It has to be exact where it matters and honest where it is not.

Has to be right	Why
The code	L-01, CH-04, the tag that ties the row to the drawing. Chosen by you, in your system, never by the supplier.
The product code	The supplier's reference. The order is placed from it. A wrong digit means the wrong product on site.
One unit, one order	Width, depth, height in millimetres, every row the same way. Diameter for round things.
The finish	The variant that was chosen. The product page shows six. The schedule names one.
The source	The link to the page the values came from, so a proposed substitution can be checked against what was specified.
Lead time	As quoted and dated. No page reads this for you. It is the column you fill by hand, and the one that decides the programme.

The FF&E schedule guide walks through every column and who reads each one. The lighting schedule guide covers the fields a luminaire adds.

From supplier links to the schedule in one pass

Paste the links or import them as a file. Nothing is fetched until you press Extract. Intspec then reads each product page and fills eleven fields per row: name, supplier, brand, product code, type, dimensions, material, finish and colour, price, image and the source link.

The rows land on a board grouped by category. You set up the project's symbol system once, a prefix per category, and Number rows writes L-01, L-02, CH-01 down the board in order. A code you type yourself is never overwritten. A row that moves to another category keeps the code it already has, because that code is on the drawing.

Check every value instead of typing it

A value Intspec read carries a violet mark. A value you entered yourself is plain. Every row shows its coverage, 9 of 11, and names the fields it could not read, so the gaps are a list rather than something you have to hunt for. The source page is one click from any row, so checking a value means looking at it, not retyping it.

A row that fails is listed, refunded and retried with one action. A product you already extracted on another project is free.

You still check every value. You just stop typing them.

Print for the tender set, share for the client

The same rows print three ways.

• The set. The full board as one A3 landscape table, or A4 and A3 pages per category, portrait or landscape, with the fields and order you choose. The code is always the first column.
• The client. The same rows as cards, picture first, with or without the price. A4 for the meeting.
• The QS and the purchaser. CSV of any page with the source links, for the spreadsheet they are going to build anyway.

A share link opens the live project table in a browser, no account needed on the other end. The contractor copies values, opens the supplier links and sees the current state of every row, not last week's PDF. For the client's sign-off, turn decisions on: they enter an email once, then approve or request a change with a note, and your board shows who decided and when. Links expire after 90 days and you can revoke them earlier.

What Intspec is not

Not a specification writer. It does not produce NBS or MasterSpec clauses. It makes the schedule.

Not BIM. There is no Revit or ArchiCAD link. The CSV is the bridge and the codes are the key.

Not procurement. No purchase orders, no budget tracking, no lead time alerts. Quantity and notes are there, and the line total from them.

Not a drawing tool. The schedule has a code column so it can sit beside your drawings, not replace them.

Questions architects ask

Can I use my own drawing codes on the schedule?

Yes. Each project has its own symbol system, a prefix per category with a separator and a digit count. Number rows fills the empty codes in board order. A code you type by hand is never overwritten, and a row that moves to another category keeps the code it had.

Does it read PDF datasheets?

No. It reads product pages. A spreadsheet of links or an item list you already have can be imported as a file. PDF datasheets are not supported yet.

What happens when the supplier changes the page?

The row keeps the values from the day it was read, with that date on it. You can extract again to refresh any row, and the source link always opens the live page so you can see what changed.

Is my project data used to train anything?

No. The pages are read to fill your rows and nothing else. The subprocessors page lists every service that touches the data and where it runs.

Where does it run?

The application and the database are hosted in the EU. A few providers, including the language model that reads the pages, run outside the EU under standard transfer clauses. The subprocessors page lists each one and its location, and the privacy policy covers what is kept and for how long.

Can the contractor open a share link without an account?

Yes. A share link opens the live table with no account required. Values can be copied, supplier links opened and the status of each row checked. Approving or commenting is a switch you turn on per link, and the reader enters an email first so that every decision has a name on it. Links expire after 90 days and you can revoke them at any time.